GearJoT: Your Heavy Machinery Workspace. Jot it Down, Get it Done!
GearJoT helps equipment teams turn inspections, photos, notes, telematics, tasks, and service activities into one shared equipment record, so everyone can see what needs attention, who owns the next step, and what happens next.
FROM FINDING TO FIXING — IN ONE SYSTEM
Hydraulic return line weeping at boom base
Item failedPhoto attached, severity set, machine flagged
MajorAssigned to the shop, parts ordered, due Friday
AssignedNew hose in, torqued to spec, photo on the record
CompletedWork order billed; paid status mirrors back
RoadmapEvery step lands on the same machine record — nothing retyped, nothing lost.
Gear status, inspection records, and team know-how live in different pockets
Good record-keeping helps you catch problems early, move fast, and get things done. But as your team grows, the details get scattered across whiteboards, spreadsheets, text messages, or someone's notes and memory.
These gaps slow everyone down.
GearJoT makes it easy to jot down what you see, need, and do — from the office to the field. So everyone can follow through and get things done.
Fail → Issue #388 created → task queued.
Check-out inspection auto-created and completed at the gate.
Invoice sync is on the integrations roadmap — paid status will mirror back.
Keep your team and machines moving
Built with leaders who work with heavy equipment every day, GearJoT brings 16 practical tools together to help construction teams manage their fleets.
One working record for every machine
Find the equipment record, understand its current condition, and move into the next action without rebuilding the story from calls and side channels.
EX-214 — CAT 336F excavator
Down · WO-1042Everything on this page is the same record the field, the shop, and dispatch see.
Run inspections from template to resolved issue
Give field teams a clear check, preserve what they found, and connect failed items to the people and work that follow.
Return line weeping at boom base
Offline capture Roadmap — field events will sync with their history intact.
Turn equipment issues into accountable work
Keep the owner, priority, due date, comments, evidence, and closeout history connected to the machine that needs attention.
Replace hydraulic return hose — EX-214
Dana · 9:02 AM
Keep maintenance history and current work in view
Track service activity, maintenance tasks, supporting context, and the record your team needs before scheduling the next job.
4 photos · parts on the record
Put machine signals beside field context
Use location, hours, movement, fuel, and diagnostic context as part of the operating record instead of another portal to check.
The signal lands next to inspections, tasks, and field notes — where it becomes a decision.
Turn diagnostic signals into maintenance decisions
Review a code with its machine, history, severity context, inspection findings, and open work before deciding what happens next.
| code | meaning | severity | count |
|---|---|---|---|
| P0234 | Turbo overboost condition | Stop | 3× today |
| SPN 100 · FMI 1 | Engine oil pressure low | Monitor | 1× |
| P0562 | System voltage low | Info | 2× this week |
Know where equipment is and how it moved
Connect yards, jobsites, location history, site entry and exit activity, and assignment context to the equipment record.
See what changed across the fleet
Review equipment movement, status, inspections, tasks, files, comments, and field updates in one chronological operating history.
Every entry is attributed — person, automation, or GearBot — and attached to its machine.
Build connected pages from everything your operation knows
Create flexible document pages that can read live GearJoT data, collect structured information, organize workflows, and share the right view with internal or external people.
Dispatch readiness — Ridgeline job
Keep equipment conversations close to the work
Use channels, direct messages, and work-specific comments without losing the machine, inspection, task, or evidence being discussed.
Sam · 2:00 PM
Dana · 2:04 PM
Marco · 2:06 PM
The machine, the work order, and the decision stay in the same thread — linked, not pasted.
Connect the systems that already know part of the machine
Bring relevant equipment, telematics, maintenance, and business context into a workflow your field and operations teams can use.
EX-214 — CAT 336F excavator
Down · WO-1042Everything on this page is the same record the field, the shop, and dispatch see.
Give each person the equipment context they need
Control internal access and external sharing so collaboration can move without exposing unrelated fleet, customer, or work information.
| capability | Owner | Admin | Member | Viewer | Share Visitor |
|---|---|---|---|---|---|
| View gear + records | ● | ● | ● | ● | ○ |
| Edit records + close tasks | ● | ● | ● | ○ | ○ |
| Manage roles + automations | ● | ● | ○ | ○ | ○ |
| See shared page only | ○ | ○ | ○ | ○ | ● |
Give the yard reflexes you can audit
Define a trigger, its conditions, and the actions once — GearJoT creates the tasks, notifies the channel, and keeps a visible run history you can switch off any time.
Hours cross a 3,000-hr interval
Hours intervalGear type = articulated dump truck
CheckedCreate oil-change task · notify the maintenance channel
EnabledThe yard's reflexes — visible, auditable, and yours to switch off.
AI that works inside your data and your permissions
GearBot answers questions about your fleet, suggests severity and assignees during triage, spots recurrence, and drafts summaries — using only the records the asking user can see. It suggests; you approve.
Sam · 2:00 PM
GearBot · 2:00 PM
Built from records you can open — click through and verify.
Severity major · assign Marco (closed the last two hydraulic findings) · possible recurrence: third hydraulic issue on EX-214 this year.
It reads the record with you, not for you — using only what the asking user is allowed to see. Nothing assigns or closes itself.
See the fleet's morning numbers before the phones ring
Active units, what is down, what is due, and how the fleet is being used — the operating record rolled up into the numbers an owner checks first.
Built around the jobs, not the modules
One record per machine
Where it is, what condition it is in, and what changed.
Gear pagesMaps and locationsTelematicsActivity feedFleet visibilityIssues become owned work
Inspections, tasks, maintenance, and the conversations around them.
InspectionsTasks and work ordersMaintenance trackingGearChatEvidence without the tour
Share the record — not your whole system — with the people who need it.
Shared inspectionsPermissionsJotsReflexes for the yard
Signals become drafts and tasks. Humans stay in charge of approval.
AutomationsGearBotFault contextIntegrationsConnect the systems that already know part of the machine
Telematics is a signal; the record is where it becomes a decision. Multiple providers stream in today — CAT and Volvo units feed hours, location, and fault context onto the same record. The rest of the integration surface is deliberately a roadmap: the record model is provider-agnostic, so the next connection is introduced quickly instead of engineered from scratch.
CAT
Volvo
QuickBooks invoicing
RoadmapMore OEM + mixed-fleet providers
RoadmapERP, fuel, and inspection systems
Roadmap40 UNITS STREAMING ACROSS CAT + VOLVO TODAY · NEW PROVIDERS CONNECT TO THE SAME RECORD
Jots: pages that read your fleet
Create flexible document pages that can read live GearJoT data, collect structured information, organize workflows, and share the right view with internal or external people.
Dispatch readiness — Ridgeline job
Guides written for operating teams
Guides on fleet tracking, inspection workflows, and maintenance — the thinking behind the product, written for the people who run the work.
See your fleet as one operating record
Bring one machine's worst week. We will show you how the record, the inspection, the task, and the proof stay connected — from finding to fix, in one system.