All your machinery data 

Business-Ready and where you want it


get it here

Track, monitor, maintain and improve operations with one powerful, easy-to-use app everyone on your team can use — from the office to the field to the other side of the world.

For fleets and gear

Get more out of your fleet and all your gear. From tracking and geofencing equipment to automating preventative maintenance, GearJot can help you decrease total cost of ownership and improve operations across your entire team.

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For sites and shops

Buildings, job sites, factories, shops — increase efficiency and improve safety everywhere work happens. From automating site assessment inspections to illuminating safety issues, GearJot helps you hone in on the details that matter.

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For anything

Optimize every asset with one collaborative app that delivers data, automation and user-defined customization. With GearJot, you’ll gain near omniscience about all your gear, projects, team members, crews, regions, vehicles — everything.

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Gain full transparency into what’s happening with your gear across jobs, projects, teams, time and distance. Aggregated real-time telematics makes it easy to track and geo-fence equipment, while cutting down on theft and unauthorized use, but that’s just the beginning. GearJot’s tools make it easy to simplify management, decrease downtime, improve safety and lower TCO.

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One activity feed

Real collaboration meets the real world. Our Activity Feed is as intuitive as your favorite social media app. Keep your team communicating and collaborating, whether they’re in the office, at the job site, operating equipment or meeting with clients.

All devices

Android, iOS, desktop, tablet, laptop, data, WiFi — regardless of what you use to stay on task, GearJot keeps you, your team, your gear, your jobs, your entire business — connected. The app also has offline capabilities for when you’re underground or out of range.

All manufacturers

Your mixed fleet is no problem. Caterpillar, Hitachi, Komatsu, Volvo, John Deer, Kubota, Ford, Case, Terex — you name it. Our asset management software solution can aggregate your mixed fleet data and help you make sense of it.

Every job site

Get inside your business. With GearJot, generating data, gathering deep insight, automating PM and streamlining operations is just the beginning. Understand what’s working and what’s not across specific projects, job sites, buildings, fixed plants and more.

About GearJot

David Macfarlan, a heavy equipment and logistics specialist in Lexington, Kentucky, started GearJot in 2015. Well-acquainted with the challenges facing companies whose lifeblood is their machinery, he spent three years developing a straightforward and intuitive app that would make meeting those challenges a whole lot easier. GearJot simplifies gear- and site-specific work by enabling users to streamline operations, decrease downtime, gather data, improve productivity, fatten margins and a whole lot more.  >> Read more



Create, deploy, submit and request fully customizable, digital forms and reports from anywhere on any connected device.


Start conversations. Collaborate with teammates. Always know what’s happening in the office, in the field, on the road and at the job site.

Activity Feed

As streamlined as your favorite social media app, our Activity Feed makes information-sharing and team interaction a breeze.


Reported problems and Service Alerts automatically create Tasks so nothing slips through the cracks.

Service Alerts

Automated service alerts make it easy to take action on preventive maintenance, inspections and more.


Tell us what you need and we’ll build it. GearJot is made to customize and automate your details, so you get exactly what you need.

Find out more about how GearJot can help you simplify work, increase productivity, lower costs and eliminate paperwork by scheduling a free, live demo today.

Aggregated Telematics

Always know where your gear is and how it’s performing. Our software aggregates any telematics data — using your telematics provider or ours — so you can always access and utilize GearJot’s powerful suite of cloud-based tools. Mixed fleet? Legacy machines? Uncommon assets? Our solutions can ensure you’re able to pull data everywhere you need it.

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Why GearJot?

  • Mixed fleet capable
  • Improves profitability
  • Collaborative
  • Easy to use
  • Decreases downtime
  • Aggregates telematics into one, cloud-based app
  • Simplifies work
  • Offline capabilities
  • Reduces TCO for gear and assets

Try GearJot free for 3 months

Simply open an account and start making GearJot your own. Non-profit? Municipality? Drones? Unusual use case? Call or email us for a custom quote.

Free Trial

Full Support

Upload Unlimited Gear

Duration: 3 Months




No Credit Card Required

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Full Support

Upload Unlimited Gear

Duration: Unlimited

No Contracts



$5 per asset per month

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Full Support

Upload Unlimited Gear

Duration: Unlimited

Unlimited Users

Tailored On-Boarding

Full Concierge Service

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