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It’s 8:00 am. Jeb Bonds, a dozer operator, arrives at the job site, clocks in on his smartphone and opens his pre-shift checklist.

Over in HR, Daphne Reed checks and then triggers Jeb’s bi-weekly paycheck without manual data entry. His hours, along with the hours of hundreds of other operators, are always automatically tracked and logged.

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200 miles away, Farid Rashidi, the executive in charge of budget projections for the upcoming year, accesses labor data through the company ERP, including Jeb’s hours logged in GearJot.

Henry Pope is the Project Manager on the Aqueduct Project, where Jeb works. He uses GearJot to track employee hours, geofence gear and build custom Forms so he can track and manage everything from safety inspections to resource allocation.

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200 miles away, Farid Rashidi, the executive in charge of budget projections for the upcoming year, accesses labor data through the company ERP, including Jeb’s hours logged in GearJot.

Henry Pope is the Project Manager on the Aqueduct Project, where Jeb works. He uses GearJot to track employee hours, geofence gear and build custom Forms so he can track and manage everything from safety inspections to resource allocation.

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A Task is automatically generated, alerting Sharon Ebbing, the company’s Equipment Manager. She quickly writes Jeb back to make sure his dozer is safe enough to use until the repair can be made.

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Sharon then assigns the Task that was automatically generated to Miguel Munoz, one of the company’s mechanics. She also includes relevant comments so there’s no confusion.

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Miguel receives an alert about the Task on his smartphone. He opens it up, looks at the photo and replies to Sharon, telling her he’ll head to the job site and assess the damage and repair needs.

Miguel inspects the dozer and decides he needs to order a replacement part.

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Sharon then re-assigns the Task from Miguel to Asha Reddy, the Purchasing Manager. Asha immediately has access to the thread, the photo and the part number. She creates a P.O., approves it, places the order and then attaches it to the thread. Then she replies back to Miguel.

Everyone on the thread — Jeb, Sharon, Miguel, Asha — knows without a doubt the problem is being taken care of.

Meanwhile, other fleet-, personnel- and asset-related issues within the company have been raised and solved within GearJot.

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A new employee will be operating a new excavator in the coming days. The company Health, Safety & Environmental (HSE) Coordinator reaches out to Henry Pope, the Project Manager, to ensure he’s following new hire and new gear safety protocols.

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Pope opens the New Mobile Equipment Evaluation and evaluates his new hire on how he uses the equipment. He then submits the Form to the HSE Coordinator.

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Farid is still working on his budget projections for the coming year. In an attempt to gain a more thorough view of project-specific problems, he spends some time looking over job sites to see how his various Project Managers are handling repairs, labor, training, safety and unexpected problems that arise.

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He takes a screenshot of all the issues that are still unresolved on the Aqueduct Project, opens a Jot and writes Henry Pope, the Project Manager, a quick note, congratulating him on how few outstanding issues still need resolved.

Pope writes back, crediting automatic Task creation, which has helped keep issues that need addressed visible.

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Two new pieces of gear arrive just in time for Sharon Ebbing to get them into GearJot before the end of the day. She schedules preventive maintenance for each machine and assigns them to the Aqueduct Project.

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She then creates a Jot for each piece of new gear and writes to Henry Pope to let him know his equipment has arrived and will be ready to use the next day.

She attaches each machine’s operator’s manual to its digital twin in the app, so when the Project Manager needs to train operators on the new equipment, he’ll have all the tools he needs — and so will the operators.

GearJot streamlines and simplifies work for everyone on your team, making it easier to gather and act on data, decrease downtime, lower total cost of ownership across fleets, communicate effectively across distance, resolve problems, track assets and a whole lot more. Find out how GearJot can improve your workday by scheduling a free, live demo today.